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G Suite Tips is provided by the team at Overdrive. We’re passionate about Google Workspace and everything Google, so we’re delighted to share the latest insights, tips and tricks with you.

Latest Tips

Disable the Automatic List Detection in Google Docs

As one of the most popular word processing applications, Google Docs includes a few list formatting options. One of them is automatic list detection and it activates every time you type in number 1 followed by a dot or space key. Automatic list detection can save you time when you’re adding a list to your document. However, if you aren't typing a list or don't like the formatting used by Google Docs when creating lists, you may wish to stop it. Fortunately, Google Docs has an option that prevents automatic list formation. Here’s how to turn off auto numbering in Word and Google Docs: Open any Google Doc. Click Tools from the top menu. Select Preferences. Uncheck the box next to Automatically detect lists. Click OK. Google Docs will no longer apply the list formatting to any text that appears to be a list. This change will apply to any future documents created or updated using the same Google account. What if you need to create a list? You can still apply the list formatting to text, even after you’ve disabled automatic list detection. Bulleted and numbered lists can be created using the intended buttons from the toolbar. Click these buttons and list formatting will kick-off. There’s no option to disable auto-indentation for Google Docs lists; you can use the ruler from the top of the document to change the indent of your list (make sure you select the list first, before moving the arrows). Now you know how to disable the automatic list detection feature in Google Docs.
How to pre-fill a Google Form

Google Forms is great tool for surveys, quizzes or simple data collection. But did you know that you can share a pre-filled form with others? Here’s how to pre-fill your Google Form with default values: 1. Open the Form you want to pre-fill. 2. Click on the 3 dots on the top right to access the Form menu. 3. Select “Get pre-filled link” 4. Type in the default values in the right fields for example, here, we have set: - Number of licenses to “1” - License type to the 1st choice “GSuite user license” - Comments to “Thanks” 5. Click the Get link buttom form the bottom of the form. 6. Click “Copy link” from the notification pop-up. You will get a URL to the Form to fill including the values you set-up as the default ones. Here’s an example - you can see that some fields are already set. If you need to change the default values, you can log into your Google account and use the same link to edit the form. Tip from Shared Contacts for Gmail®
Accept or Reject all Suggestions in Google Docs

Google Docs enables Google Workspace users to collaborate on documents in real-time and from any device. Suggestions mode is a Google Docs feature that allows collaborators to make suggested edits, which can then be approved or rejected by others. When someone adds suggestions to a document, you will see them displayed on the right side of the page, just like in the example below. You can then accept or reject them individually… but what if there was a way to resolve all suggestions with just a couple of clicks? Fortunately, we know the right trick to do this. To accept or reject all suggestions in Google Docs: From the menu bar, go to Tools and then click on Review suggested edits. A pop up will show up in the right corner of the page with the options to accept or reject all suggestions. You can also preview the edits before making a decision. Choose an option and allow the document to update. This may take a few moments based on the number of suggestions. If you have accidentally clicked the wrong button, simply press Ctrl+ Z on your keyboard to undo the changes (Cmd ⌘ + Z on Mac). This tip will save lots of time next time you have to resolve suggestions in a document.

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Productivity

Productivity

Disable the Automatic List Detection in Google Docs

How to pre-fill a Google Form

Accept or Reject all Suggestions in Google Docs