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G Suite Tips is provided by the team at Overdrive. We’re passionate about Google Workspace and everything Google, so we’re delighted to share the latest insights, tips and tricks with you.

Latest Tips

How to Install and Remove Google Docs Add-Ons

Google Docs add-ons operate similarly to Chrome extensions. They are a third-party apps that you can install to add new features to Google Docs. Here's how to set them up, and uninstall them when they’re no longer needed. It's hard to find a better word processor than Google Docs. You can use it to write work papers, articles, create a resume, and so on. However, if you're a power user, the built-in capabilities of Google Docs may not be sufficient. To fix that, you can use Google Docs add-ons to add functionality that fills in the gaps. Some add-ons boost productivity, while others expand capabilities (like allowing teachers to integrate grades into students' papers). How to install Google Docs Add-Ons Open any Google document on the web. From the top menu, select Extensions > Add-ons > Get add-ons. A Google Workspace Marketplace pop-up window will open with apps that work with Google Docs. Choose the one you want to add and click Install. A message will appear to inform you about the specific data the add-on needs to access to work properly. Read the message, then click Allow. After the installation, you may need to refresh the Google Docs page to start using the add-on. How to uninstall Google Docs Add-Ons Open any Google document on the web. From the top menu, select Extensions > Add-ons > Manage add-ons. A Google Workspace Marketplace pop-up window will open with the list of add-ons currently installed. Click on the one you want to remove, and then click Uninstall. A pop-up message will appear to confirm the action. 6. Refresh the page to make sure the changes take effect. Check out some of our recommended Google Workspace add-ons to improve productivity and boost security within your company. Share your favorite Google Docs add-ons on our Google Workspace forum .
How to Hide Files in Google Drive

Google Drive can be used to upload files that are meant to be private or confidential. If you are looking for a way to hide files within a shared folder or shared drive, this tip is for you. No one can view the files created or uploaded to My Drive until you share them. But what if you want to conceal files that are part of a shared folder or drive in Google Drive? Keep in mind that the following trick works only with files that are uploaded to Google Drive (e.g. PDFs, Microsoft Office files, images etc) and not the ones created in Google Drive such as Docs, Sheets etc. Use File Versions to Hide PDFs and other files in Google Drive If you have editor rights on a shared file, you can use Google Drive’s version management feature to hide the original file. This will render the original file hidden in plain sight. Here’s how to change the file version and hide the original file in Google Drive: Open Google Drive on the web. Right-click on the file you want to hide and select Manage versions (you can only do this if you have Editor permissions on the file). Click Upload new version. Upload any file you want to put in front of the original. To make it less noticeable, you should use the same file format as the original file. If it's a PDF document, make sure you’re uploading a PDF file; if it's a JPEG or PNG image, use an image; and so on. Remember, this only works with files uploaded to Google Drive, not those generated in Google Docs, Sheets, and Slides. Here’s an important step: click on the 3-dots menu next to the original file and make sure the Keep forever box is checked. The original file will be deleted after 30 days if you miss this step. Once the file is uploaded click the Close button. In case you want to unhide the file and bring the original back to Google Drive in plain sight, right-click on the file > Manage versions > Delete the uploaded file that you used to mask the original one. The downside of this trick is that the Owner of the file, as well as the Editors, can still see the original file if they check the file’s version history. If you have discovered a better way to hide files in Google Drive, share your tip with others on the Google Workspace forum .
How to find all the files you own in Google Drive

Did you know that you can search Google Drive for files that are owned by you, or others? You can use this feature to separate your files from the ones owned by your colleagues or external users. Take advantage of this search feature to save time. Google Drive is an online storage service that allows Google Workspace to store and share files. The service syncs documents, images, and other files across all of the user's devices, including mobile phones, tablets, and computers. Google Drive allows you to organize files inside standard folder hierarchies, as well as locate folders and files using traditional navigation techniques (e.g. clicking down through a folder hierarchy). However, it is usually faster to use Google Drive's fantastic search capabilities. To find all the files owned by you within your company’s Google Drive, click on the search box and enter creator: followed by your email address. For example, creator: [email protected] . You can use this trick with any email address from within your company’s domain (e.g. creator: [email protected] ) You can also use the advanced search filters such as Location, File Type, Last Modified, and Labels to narrow your search. You can now find files in Google Drive more precisely and faster with this advanced search tip. For more Google Drive search shortcuts check out this tip . Ask for help or share your Google Drive tips with the community on our dedicated Google Workspace forum .

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Google Workspace Services

Google Workspace Services

How to Install and Remove Google Docs Add-Ons

How to Hide Files in Google Drive

How to find all the files you own in Google Drive