Modified 05 April 2017 by Ian Weatherhogg

Here’s a nice trick you can use to simplify and speed-up the sending of standard emails.

You may be aware of the Gmail Lab Canned Responses, which enables standard text to be quickly added as you compose a new Gmail message.

Here’s another nice trick you can use to simplify and speed-up the sending of standard emails.

Because everything in Google Apps is a URL (a web address/link) you can build custom URLs which trigger an action in a Google App.

See also: Use bookmarks to create new Google files 

This URL will generate a Compose New Email window:

from this you can add elements as outlined in the table below.

Note that to include spaces (e.g. for a Subject) you need to use the special characters: %20

Item

Action

Example

&to=

adds to recipients

&to=persona@domaina.com,personb@domainb.com

&cc=

adds cc recipients

&cc=myteam@mydomain.com

&bcc=

adds bcc recipients

&bcc=bigboss@mydomain.com

&su=

adds the subject

&su=Welcome%20to%20GAppsTips!

&body=  

adds text for the message body         

&body=Hello%20to%20You%20all

 

This builds to the link:

https://mail.google.com/mail/?view=cm&fs=1&tf=1&to=persona@domaina.com,personb@domainb.com&cc=myteam@mydomain.com&bcc=bigboss@mydomain.com&su=Welcome%20to%20GAppsTips!&body=Hello%20to%20You%20all

Give it a try - but don’t actually send the message as those are not real email addresses.

However you can use this one to send us a Thank You!

https://mail.google.com/mail/?view=cm&fs=1&tf=1&to=hello@gappstips.com&su=Thanks%20GAppsTips!&body=Hello,%20love%20this%20great%20tip!

Try constructing some of you own and testing them.

Once you know it’s working you can add it as a Chrome bookmark and have it available to use whenever it’s needed.